Organizing an environmentally-friendly event: 6 best practices

Whether you’re organizing a corporate seminar, a customer event or a launch party, it’s now crucial to consider the environmental impact of your event. Consumers have changed their consumption habits, and are now very demanding when it comes to ecology, local and natural products, and so on. So it’s becoming increasingly important to make environmentally-friendly choices in your business activities. In this article, discover 6 best practices for organizing an eco-responsible corporate event.

1. Choose an environmentally-friendly location

The choice of venue is crucial to the sustainability of your event. Opt for venues that promote environmentally-friendly practices, and guarantee a minimal ecological footprint. When you’re looking for a location, give preference to certified green buildings, for example, or to preserved outdoor spaces in harmony with nature. By opting for such a location, you send a clear message about your corporate values and your commitment to CSR.

2. Encourage sustainable transport or opt for a digital event

Reduce the carbon footprint of your event by encouraging participants to use public transport, car pool or opt for non-motorized modes of travel such as cycling or walking. Therefore, if possible, hold your event in a location that is easily accessible by public transport. Another eco-friendly option is to organize an entirely digital event. By opting for this solution, you will considerably reduce the carbon footprint of your event.

événement d'entreprise éco-responsable
événement d'entreprise éco-responsable

3. Give preference to local, environmentally-friendly partners

When organizing your event, choose local partners who share your environmental values. Choose caterers offering organic, vegetarian and/or vegan options and seasonal produce. Choose suppliers who are actively involved in ecological initiatives.

4. Minimize waste production

Waste management is an important aspect of your event. Set up visible recycling systems and encourage participants to sort their waste properly. Use reusable or biodegradable products rather than single-use items, and avoid excessive packaging. You can also provide water fountains to avoid the use of plastic bottles.

5. Use eco-responsible materials

When planning your event, choose eco-responsible materials. Use digital communication media rather than printed brochures. Opt for natural, reusable decorations, such as live plants or eco-friendly fabrics, rather than disposable plastic items. If you need printed promotional material, make sure it’s on recycled paper and work with printers who use environmentally-friendly inks.

6. Raise participants' environmental awareness with a fun activity

Take the opportunity to raise environmental awareness in a fun and engaging way. Plan interactive games focusing on sustainability, and reward participants who adopt environmentally-friendly behaviors. Organize a La Fresque du Climat animation, for example, and stimulate your employees’ awareness of and commitment to climate issues. It provides a better understanding of the issues involved in this global problem, while encouraging discussion and collective reflection. This activity can spark enriching discussions and help your teams realize the importance of their role in the transition to a more sustainable way of life.

événement d'entreprise éco-responsable

Organizing an eco-responsible corporate event requires careful planning and thoughtful decision-making. By following these 6 best practices, you can reduce the environmental impact of your event and inspire participants to adopt more sustainable behaviors.

Contact us to imagine your next collaborative event together. We can make a difference and contribute to the preservation of our precious planet.

The Invino Event team.